How to handle expenses someone forgot to log

Steps

1. 01

   Add the expense with the original date

   Even if you're logging it 3 weeks late, set the expense date to when it actually happened. This keeps history truthful and FX rates accurate (EvenRound snapshots FX at the expense date).

2. 02

   Add a comment explaining the delay

   'Logged 21 days late - found the receipt in coat pocket'. This is for trust; it shows the person isn't gaming the system.

3. 03

   Notify the group before re-settling

   Don't just silently add it. Post in the group chat: 'Found a €120 expense from day 2. Adding now and re-running Settle Up.' Give everyone 24h to push back.

4. 04

   Re-run Settle Up and share the new plan

   Balances will shift. Some people who'd already paid may now be owed money back. Share the new plan transparently.

5. 05

   If money already moved, settle the delta only

   Don't reverse the original payments. Compute the difference between the old and new plans, and only move the delta. EvenRound shows the running balance per person.

Worked example

Late expenses are normal. The system handles them - the social contract is what matters. Be transparent about the delay and the group will accept it.